Quality Assurance and Data Management
The data collection instruments were pre-tested and optimized appropriately by the researcher, where necessary. The filled instruments were reviewed by the researcher at the end of each day against the source documents for completeness and accuracy. All the raw data collected were entered into Epi-info version 7 (2007-2010) software, and a database created. The data was backed up on a weekly basis by the researcher. Data cleaning and validation were done before exporting to STATA (version 14) for analysis.
All information extracted was coded, and staff identifier information was not included. The electronic data was password protected. All hard copy documents were restricted to researchers and supervisors. The backing-up of data was done weekly to protect data from loss. Soft copies of documents were password-protected and encrypted. Hard copies of the interview notes and questionnaire forms were securely kept and locked in a filing cabinet, which could only be accessed by the principal investigator.
Approval to carry out this study was sought from the Isalu Hospitals Limited. The Chief Medical Director was granted permission to access the potential participants; hence there would be no barrier to data access. This study was registered with the Research and Development Department of the Isalu Hospitals Limited and an official research study number given and recorded in the registry as per the hospital research guidelines. To implement the study, permission was sought from the relevant hospital management—informed consent for participation. Potential Participants were met and informed about the objective of the research. It will be emphasized that participation was voluntary. They were being informed that questionnaires would be retained on a secure, password-protected University of Liverpool.
The researcher took the utmost care to guarantee the maximum confidentiality and privacy of the information obtained during the study. Staff codes were used instead of staff identifier information. The data instruments were stored in a password-protected database only accessible to the researcher were to be secured under lock and key. At the end of the study, they were handed over to the department of Research and Development for a duration of 5 years. A password-protected electronic version of the primary data was also deposited to the department e-repository.
Reassurance was made that data would be used exclusively for the study purpose and kept until the finish of the Master’s dissertation module. Confidentiality, privacy, anonymity, and other ethical factors were given due consideration in the course of the study.